Attendance, Refund, and Participation Policies (for All Programs)
Attendance Policy: There is no penalty for an absence however; it is in the best interest of the student to attend all classes. We ask that you communicate with your child’s teacher about any future absences you may know about or any previous absences, so a make-up class can be arranged.
Make-Up Policy (FOR YMCA PROGRAM ONLY): In the event of an absence or class cancellation, your child is allowed to make-up a class within the same quarter. Students may only make up the same style and level class or level lower. We welcome and encourage you to travel to different YMCA branches. Please email info@CarolinaDanceCollaborative.org to notify us of the day and location you would like to make-up. This allows us to tell the instructor in advance so they can be expecting you.
Class Cancellation: Notification regarding class cancellation due to weather or other unforeseen events will be announced through your parent portal email, and/or posted on our website and social media links. You will be notified at least 2.5 hours prior to class start time if class is to be cancelled. No money will be returned for class cancellations. Please note our make-up policy for our YMCA Program. Cancelled classes through school programs, adaptive programs, etc. will have a rescheduled date.
Refund Policy: CDC has a no refund policy.There will be no refunds for any missed classes, class cancellations due to weather, acts of God, anything outside of our control, or if your child chooses not to participate. This include classes that have not yet started or if your child or family no longer decides to take classes.
Performance Policy: It is at the discretion of the teacher to determine if the student will or will not be able to perform in any performances due to missed classes or lack of attendance. Any child who misses more than half the program’s duration will not be able to participate in the final 4th quarter performance for the YMCA Program.
Crying Child Policy: We will work with you and your child to achieve success in bringing happy dancers into the classroom. From our previous experience, a crying child can create a domino effect, therefore, we will escort all crying children out of the room and ask them not to enter until they are ready to dance. We encourage you to watch from the window until they feel confident to come back in. We will not actively invite parents to come into the room but if you think your child will have greater success by walking them in, then we understand. Sometimes it takes our little dancers a couple of weeks to warm-up. With this being said each teacher may handle each situation a little differently.
Bathroom Policy:Please make sure your child uses the restroom PRIORto class to minimize the distractions in class. We strongly encourage children to be potty-trained, however, it's not mandatory. If your child is in the process of potty-training, please make sure your child is in a pull-up. Instructors will not change diapers/pull-ups. If your child needs to use the restroom DURING class and you are not available, your child will be taken to the restroom by:
Please note: No one will go into the stall with your child.
A CDC staff member, A CDC volunteer, The parent of another dancer
YMCA House rules (only for recreational program)
FACILITY ● Respect the space.
○ Do not allow children to touch or play with any exercise equipment
○ Pick up after yourself; throw away all trash
○ No pets are allowed in the space
○ All girls (even if adult is supervising) must use the Girls Bathroom at the Caine Halter and Eastside YMCA branches.
○ If you have misplaced an item please check YMCA Lost and Found at the front desk of each branch.
Items only stay in their lost and found for 2 weeks.
PICK UP/ DROP OFF Drop Off/ Pick Up:All children must ALWAYS be supervised during drop off and pick up. Please watch your child before class and while entering the dance room.
Drop Off: Students are not permitted to enter the dance studio until the teacher is present. If you arrive early, allow teachers to get set up for the class and wait for them to invite you in. If you are running late please enter the room with discretion as to not interrupt the flow of class.
Pick Up: Please come inside the YMCA facility to pick-up your child. Students are not permitted to exit the YMCA facility on their own. The teacher will open the door and watch each child go to their parent/guardian. Inform your teacher ahead of time if someone else other than a parent/guardian will be picking up your child. If you are not outside the room directly at the end of class, students will be asked to wait with the teacher either inside the studio (if there is another class) or in the lobby with the teacher. Please be on time!
Covid-19 Protocols (for all programs)
The safety of our staff, families, and students is our #1 priority; their health and wellbeing is of utmost importance to our organization. Carolina Dance Collaborative has adopted measures as recommended by the CDC to reduce the spread of COVID-19 where applicable. Please read our protocols below for how we are handling COVID-19, you will be asked to sign the agreement before registering for classes. Those who disregard the following will be asked to leave class.
Hand washing/hand sanitizer will be required upon entering and exiting the building. Hand sanitizer will be available at all times throughout class.
Instructors will sanitize barres and props before and after class
Student Social Distancing and Masks:
Students will have assigned spots for dancing and their things. These spots will be marked off by tape or square spots on the floor and be more than 6 feet apart.
Masks are no longer required for parents, students, nor instructors. If you are uncomfortable with our instructor not wearing a mask please reach out to them and they will be happy to do so.
Parent Wait Time During Classes and Interactions with Other Families: (For the YMCA Rec Program ONLY)
Parents are NOW allowed to watch their children from the lobby area inside of the YMCA facilities. Drop off and pick-up outside are no longer required.
Due to lack of space in facilities such as the Verdae YMCA, parents will be asked to watch from the window outside.
Any enrolled student or family member of a student who has symptoms or tests positive for COVID-19 must notify Carolina Dance Collaborative staff immediately to inform other exposed students. Said student will not be allowed to participate in taking classes until after he or she self quarantines and is cleared to be no longer contagious by his or her doctor. Online virtual class options will be given for these individuals enrolled, but no refunds will be given.
If either staff or student (or family) tests positive and came to class without knowing, that particular class will move to an online platform for one-two weeks (14 days from when symptoms started for that individual, or 10 days after testing positive). The timeframe of this depends on when the individual came to class as well. If the individual noticed symptoms prior to class and decided not to come then in-person option would remain.
If your school or after-school program, the YMCA, or your organization's facility closes due to an increase in COVID cases, classes will move online to a Zoom platform. Refunds will not be given and classes will finish out the session online. We do not for-see this happening again but we must follow the guidelines of the facilities that we hold classes in.
Online Waiver As a parent/guardian, you will be asked to sign this waiver upon completion of registration: By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child and I may be exposed to or infected by COVID-19 by attending dance classes with the Carolina Dance Collaborative and that such exposure or infection may result in personal injury, illness, permanent disability, or death. I understand that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of myself and others, including but not limited to, Carolina Dance Collaborative, participants and their families.
I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child or myself including, but not limited to illness, damage, loss, claim, liability, or expense, of any kind. On my behalf, and on behalf of my child, I hereby release, covenant not to sue Carolina Dance Collaborative, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of Carolina Dance Collaborative and its employees whether a COVID-19 infection occurs before, during, or after participation in any dance class/program.
Student Code of Conduct
CDC after school programming should demonstrate high standards of ethics and promote the development of good character and other important life skills. The highest potential of dance is achieved when participants are committed to pursuing integrity with honor according to five core principles: trustworthiness, respect, responsibility, fairness, and caring. This Code applies to all students involved in CDC after-school programming. Students must also adhere to the Code of Conduct and attendance policies at their specific school’s site. TRUSTWORTHINESS
Trustworthiness — be worthy of trust in all I do.
Integrity — live up to high ideals of ethics and always pursue honor; do what’s right even when it’s unpopular or personally costly.
Honesty — live and compete honorably; don’t lie, cheat, steal or engage in any other dishonest conduct.
Reliability — fulfill commitments; do what I say I will do; be on time to classes and performances.
Loyalty — be loyal to my school and classmates; put the class above personal glory.
Respect — treat all people with respect all the time and require the same of other students.
Class — live and dance with class; be a good team player; compliment and encourage extraordinary performance, show sincere respect.
Disrespectful Conduct — don’t engage in disrespectful conduct of any sort including profanity, obscene gestures, offensive remarks of a sexual or racial nature, trash-talking, taunting, boastful celebrations, or other actions that demean individuals or dance itself.
Respect Teachers — treat Dance Teachers with respect; don’t complain about or argue with teachers or their decisions during or after a class or performance. Do not speak while the Teacher is talking.
Role-Modeling — Remember, participation in dance is a privilege, I am expected to represent my school, teachers, and CDC with honor, in and out of the classroom. Consistently exhibit good character and conduct yourself as a positive role model. Suspension or termination of the participation privilege is within the sole discretion of the school administration.
Self-Control — exercise self-control; don’t fight or show excessive displays of anger or frustration; have the strength to overcome the temptation to retaliate.
Healthy Lifestyle — safeguard your health; don’t use any illegal or unhealthy substances including alcohol, tobacco and drugs or engage in any unhealthy techniques to gain, lose or maintain weight.
Integrity — commit yourselves to class by focusing on directions and the exercises and combinations at hand.
FAIRNESS: Be Fair — live up to high standards of fair play; be open-minded; always be willing to listen and learn. CARING
Concern for Others — demonstrate concern for others; never intentionally engage in reckless behavior that might cause injury to myself or others.
Classmates — help promote the well-being of classmates by positive counseling and encouragement or by reporting any unhealthy or dangerous conduct to an adult.
Community Dance Non-profit
Our mission is to make dance education accessible regardless of location, ability, and resources.